Resources

Travel Safety Glossary

Essential definitions for travel planning professionals, school administrators, and organizational safety coordinators.

Chaperone Ratio

The required number of supervising adults per student on a school-sponsored trip.

Clery Act

Federal law requiring colleges and universities to disclose campus safety information.

Duty of Care

The responsibility organizations have to take reasonable steps to prepare for the safety of people in their charge.

Emergency Action Plan

A documented set of procedures for responding to emergencies during organized travel.

FERPA

The federal law protecting the privacy of student education records.

Field Trip Compliance

The body of regulatory requirements governing school-sponsored off-campus activities.

Group Travel Insurance

Insurance coverage purchased for an entire travel group to cover medical, cancellation, and related needs.

In Loco Parentis

The legal doctrine that schools act "in the place of the parent" when supervising students.

Medical Authorization

A signed form granting trip leaders permission to seek medical treatment for a participant.

SafeSport

The U.S. Center for SafeSport and the federal framework for preventing abuse in amateur athletics.

Safety Audit

A systematic review of an organization's travel safety policies, procedures, and documentation.

Safety Binder

A comprehensive document package containing all safety documentation for an organized trip.

Travel Risk Assessment

A structured evaluation of the considerations associated with a specific travel destination and itinerary.

Travel Safety Information

Analyzed, actionable information about destination-specific considerations derived from multiple data sources.

Trip Manifest

A comprehensive roster of all participants, chaperones, and key logistics for an organized trip.

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